IT Project Management – Definition and How It Works

IT Project Management

Sometimes, a business that you are going to build or maybe one that you have already built has to rely on IT Project Management to support work to get more income. Indeed, now is the era of various companies, from those that are still pioneering or those that are already large and have many branches, even though they have to rely on IT to create a productive work environment.

However, not all employees in the company have more IT skills, right? If there is, of course, they cannot work optimally because the work is divided. Therefore, there is a solution that is very reliable, namely by hiring IT project management services.

Actually, what is IT project management? And how will that work for your company later?

What is IT Project Management?

IT project management (ITPM) is the process of managing plans, organization and accountability to achieve information technology goals. Since the reach of IT reaches most businesses or companies, the scope of these projects can be large and complex.

Magnitude often means that it is more than simply applying knowledge, aligning skills, and using the usual tools and techniques to push projects to completion. Facing the challenges of interdependent integration, rapid technology upgrades, and version changes that can occur across a project timeline .

Main Responsibilities of IT Project Management

In various jobs, of course there are things that are done and must be done responsibly. Likewise for current IT project management, it must be able to handle various tasks and responsibilities.

They must be able to handle firmware and software integration, website construction, database storage and management, as well as building complex and geographically diverse infrastructure and networks, while planning for potential security and data risks.

Throughout their project, a person is responsible for setting goals, communicating and motivating team members and stakeholders, identifying the right resources for each task, researching, managing change, conducting needs assessments, and ranking tasks properly.

Specific responsibilities include:

  • Project planning and overall management
  • Promote and achieve project support
  • Ensuring overall capabilities with existing technology
  • Minimizes duplicate work
  • Make use of the skills of team members
  • Controlling costs and maintaining IT-related budgets

After you understand the meaning of and also what responsibilities must be done, now maybe you are wondering about how IT project management works?

How IT Project Management Works

Maybe you understand a little after understanding responsibility. However, there are some additions or maybe development purposes from what has been described above.

IT project management can also work with various teams within the company or organization that are responsible for:

  • Hardware (operating systems and platforms) and software
  • Network (firewall and connectivity)
  • Business data and analytics
  • Service management (contracts and procurement)
  • Help desk support
  • Information security (compliance and governance)

Well, for each of these projects, it is likely to lead the following stages:


The first step in the process is initiation. This earliest step has the project objectives identified, and the project created.


IT project plans are expected to require frequent updating, so it is generally understood that planning will occur in several cycles. If the planning is not mature, then what is next will become even more messy, unorganized, and ultimately lead to project failure.


During execution, the entire team, led by the project manager, works on the tasks set out in the project plan, with the ultimate goal of creating the project results. One might say this, “the project can shift to project planning as needed during project implementation.”


As explained earlier, an IT project manager “monitors and controls work for the time, cost, scope, quality, risk, and other factors of the project”.

So, it can be said that a project manager plays an important role in its implementation and is more responsible to the client if a problem occurs.


This occurs at the end of each phase and at the end of the project. This ensures all work is completed and approved and transfers ownership from the project team to operations.

Okay, that’s the discussion about IT project management. The key to the success of this project is good communication and firm and focused leadership. The key is “Good IT project managers have good coordination and leadership skills to keep their team working together.”


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